Summary of Facility Monitoring
Facility Name: Lil Spartan Academy Date: 4/25/2024 Time: 4:46:37 AM
Case Number: K830052072


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Facility Name Lil Spartan Academy Director Monique Sanders
Location 124 E Dawes

Bixby, Oklahoma 74008 		E-Mail Address doloresg777@gmail.com
Facility Phone (918) 970-2445 Fax
Current Star Level 4 Stars County of Facility Tulsa
DHS Licensing Specialist Ethel Zabasniki-West DHS Licensing Specialist Phone Number (405) 962-8394
Facility Type Child Care Program
Capacity 58 Accept Subsidy Yes
Ages Accepted 0 - 11 Months, 12 - 23 Months, 2 Years, 3 Years, 4 Years, 5 Years, 6 Years and Older
Service Provided Daytime Hours
Transportation Children's Schools, Field Trips


Monitoring Summary since 4/25/2021
Listed below are the non-compliances OBSERVED during a visit. The regulation, its description, the non-compliance observed according to the regulation, and a plan of corrective action are all provided. The column "NRS" indicates Numerous, Repeated and/or Serious non-compliances with Licensing Requirements.
Visit Date 1/17/2024 Visit Type Full Purpose of Visit Periodic
RequirementRegulation DescriptionNonCompliance ObservedPlan To CorrectPlan To Correct DateNRS
340:110-3-302EquipmentEquipment inventory is expired.Typed for Director: Will complete equipment inventory and maintain current at all times. 01/19/2024No
340:110-3-281.2(c)(7)(B)(1)Parents complete DHS forms every 12 months regarding insurance liability and the compliance file. Forms are maintained at the facility. ¢ 6Compliance file forms missing for 2 of the child files reviewed today.Typed for Director: Will have parents complete forms and maintain current and at the facility at all times. 01/19/2024No
340:110-3-281.2(c)(9)(A)Physical environment checklist. DHS form, or other checklists regarding the same information as the form, is completed at least every 12 months.Physical environment checklist is expired.Typed for Director: Will complete physical environment checklist and maintain current at all times. 01/19/2024No

Visit Date 9/13/2023 Visit Type Full Purpose of Visit Periodic
RequirementRegulation DescriptionNonCompliance ObservedPlan To CorrectPlan To Correct DateNRS
340:110-3-276(d)(1)Fire inspections. Inspections are conducted at least every two years by the local or state fire governmental authority having jurisdiction. Documentation is maintained per OAC 340:110-3-281.2(c).Licensing observed that program did not have a current Fire Inspection at this time and inspection had expired on 7/20/23. Typed for Director: Director will have owner call Fire Dept and schedule inspection immediately and will set a reminder in order to ensure that inspections are done on time. 09/15/2023No
340:110-3-284(b)(3)Oklahoma Professional Development Ladder. Prior to or within 12 months of employment, teaching personnel obtain and maintain a current Oklahoma Professional Development Ladder (OPDL) certificate, per OAC 340 Appendix FF – Oklahoma Professional Development Ladder.Licensing observed that there are four employees ( N.S employed 6/8/21; K.K. employed 1/3/22; L.S. employed 5/12/22; A.S. employed 2/7/22) that have been employed over 12 months that do not have a current OPDL at this time.Typed for Director: Director states that she will have all employees sign up for one 20 hr class and apply as soon as possible and will ensure that employees start renewing pdl's on time by having hours 3 mths early. 11/13/2023No
340:110-3-284(d)(5)Entry Level Child Care Training (ELCCT) or equivalent. Prior to, or within 90-calendar days of employment, teaching personnel hired after August 1, 2003, complete an approved entry-level training listed on the Oklahoma Professional Development Registry (OPDR) website, such as ELCCT. However, this training is not required when previously received, unless the individual has not been employed at a licensed program within the last five years.Licensing observed that one employee (M.F. employed since 12/9/22 ) who has been employed over 90 calendar days does not have current ELCCT Training.Typed for Director: Director states employee will sign up for ELCCT training and ensures that all new employees will complete within the 90 day timeframe. 11/13/2023No

Visit Date 5/26/2023 Visit Type Full Purpose of Visit Periodic
No non-compliances observed

Visit Date 4/12/2023 Visit Type Partial Purpose of Visit Other
No non-compliances observed

Visit Date 1/18/2023 Visit Type Full Purpose of Visit Periodic
No non-compliances observed

Visit Date 9/28/2022 Visit Type Full Purpose of Visit Periodic
RequirementRegulation DescriptionNonCompliance ObservedPlan To CorrectPlan To Correct DateNRS
340:110-3-284.2(d)(3)Position specific professional development. Assistant teachers obtain and maintain CPR and first aid certification that meets the requirements per OAC 340:110-3-284(d). Assistant teachers obtain the certification within three months.Two Teaching personnel does not have up to date CPR First Aidtyped for director: Program is going to schedule for the two teachers to get their up to date CPR First Aid certification. Program understands that all employees must have current CPR first within 90 days of hire date. 09/28/2022No

Visit Date 5/11/2022 Visit Type Full Purpose of Visit Periodic
RequirementRegulation DescriptionNonCompliance ObservedPlan To CorrectPlan To Correct DateNRS
340:110-3-284(b)(3)Oklahoma Professional Development Ladder. Prior to or within 12 months of employment, teaching personnel obtain and maintain a current Oklahoma Professional Development Ladder (OPDL) certificate, per OAC 340 Appendix FF – Oklahoma Professional Development Ladder.One staff member has an expired PDL as of 4-5-2022 and One staff member employed over a year does not have a current PDL. Typed for Provider - I will have the personnel complete their training to get the PDL's up to date. I understand that all staff have to have a current PDL that have been employed over 1 year. 06/30/2022No
340:110-3-284(d)(5)Entry Level Child Care Training (ELCCT) or equivalent. Prior to, or within 90 calendar days of employment, teaching personnel hired after August 1, 2003, complete an approved entry-level training listed on the Oklahoma Professional Development Registry (OPDR) website, such as ELCCT. However, this training is not required when previously received, unless the individual has not been employed at a licensed program within the last five years.4 staff employed over 90 days have not completed ELCCT trainingTyped for Provider - I will have the new staff complete the ELCCT training. I understand that all staff must complete ELCCT training within 90 days of being hired 05/27/2022No
340:110-3-284(d)(6)CPR and first aid. Cardio-pulmonary resuscitation (CPR) and first aid certifications are age-appropriate for the ages of children accepted into care and are from approved sources listed on the OPDR website. In addition to CPR and first aid certification requirements for individuals listed in (A) through (B) of this subsection, other position specific CPR and first aid certification requirements are also met per OAC 340:110-3-284.1 through 340:110-3-284.4.4 staff employed over 90 days have not gotten CPR/FA trainingTyped for Provider - I will have the staff complete CPR/FA training by finding an approved trainer to come complete the training with them. I understand that all staff must have CPR/FA after being employed 90 days. 06/03/2022No

Visit Date 12/9/2021 Visit Type Full Purpose of Visit Periodic
No non-compliances observed

Visit Date 8/12/2021 Visit Type Full Purpose of Visit Periodic
No non-compliances observed




Substantiated Complaint Summary since 4/25/2021
No data on file


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