CCLS Monitoring Summary Definitions

Activities

Areas of non-compliance in this category are related to the requirement of varied age-appropriate activities that meet children’s needs and stimulate learning.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Children not involved in developmentally appropriate activities
• No variety in learning areas or activities, including no outdoor play
• Excessive amount of TV viewing time or media not age appropriate
• Facility not following schedule
• No caregiver/child interaction

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Animals

Areas of non-compliance in this category are related to the requirement of animals, if kept on the premises.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Pose a risk to children
• Not healthy
• No current vaccinations
• Animals not restricted from food service areas and sleeping surfaces
• Areas not clean, including outdoor play areas not cleaned of animal waste

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Bathroom

Areas of non-compliance in this category are related to the requirement of toileting and hand-washing facilities.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Bathroom facilities are unclean
• Soap and individual towels are not accessible to the children
• Toilet paper is inaccessible to children
• Inoperable toilets and sinks; sinks do not have comfortably warm or tempered running water
• Potty chairs are not emptied and sanitized after each use

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Behavior and Guidance

Areas of non-compliance in this category are related to the requirement of discipline which is constructive, educational, and appropriate to the child’s age and circumstance.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Corporal punishment, such as spanking, shaking, jerking
• Excessive use of time out
• Punishment in association with food, rest, or toilet training
• Entire group punished due to action of few
• Child isolated without supervision

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Building Maintenance

Areas of non-compliance in this category are related to the requirement of the condition of the physical building where child care is taking place.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Facility not in good repair
• Facility is not clean or sanitary or free of vermin
• Facility does not meet temperature requirements
• Facility does not have an operable telephone
• Facility does not have adequate lighting 

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Child Records

Areas of non-compliance in this category are related to the requirement of maintaining children’s records. All records in this category are not required for all children. The need for specific record requirements is dependent upon the activity and situation.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• No attendance records
• No enrollment records
• No medication permission or medication dosage information
• No transportation permission
• No admission assessment
• Shot records not up-to-date
• Shot records unavailable

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Diaper Changing

Areas of non-compliance in this category are related to the requirements regarding diapering care.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Non-porous diaper changing surface is torn, not available or not sanitized after use
• Changing table is not sturdy or free of clutter
• Staff did not wash hands or children’s hands after changing diaper; no soap and/or individual towels in diaper changing area
• Diapers not changed promptly
• No operable sink in diaper changing area

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Fire Safety

Areas of non-compliance in this category are related to the requirement of fire safety.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• No operable smoke and/or carbon monoxide detectors
• Fire/Tornado drills were not conducted or recorded
• Exits are blocked and there are not two means of escape from each room
• Fire extinguisher is not current
• Electrical outlets are uncovered and extension cords are used as permanent wiring

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

First Aid

Areas of non-compliance in this category are related to the requirement of first aid supplies and training by staff.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• First aid supplies/kit is unavailable
• Inadequate first aid supplies/kit
• Staff with children do not have current first aid certification
• Staff with children do not have current CPR certification

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Food Services

Areas of non-compliance in this category are related to the requirement of sanitary food service and supplies.This only applies if the facility prepares or serves meals.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Food improperly stored or packaged
• Prohibited foods
• Toxic items stored with food
• Food storage is not clean/sanitary
• Failure to follow diet or schedule prescribed by doctor
• Food preparation surfaces/equipment/utensils are not clean and sanitary
• Staff did not wash hands prior to handling food
• Food preparation sinks used for hand washing
• Weekly menus not posted or followed as written
• No shielded lighting fixtures/ceilings and walls not in good repair
• No thermometers or incorrect temperature in refrigerator and freezer
• No current health inspection
• Food cooked inadequately
• Meals do not meet nutritional needs of the children
• Facility does not provide breakfast, lunch, dinner, or snack
• Food is not served in a sanitary or palatable manner
• Additional servings are not available to children

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Hazards

Areas of non-compliance in this category are related to the requirements regarding hazards in a child care facility.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Flammable, toxic, hazardous items accessible to children
• Weapons and ammunition not stored properly
• Clear glass doors not marked properly
• Stairways do not have railings as required, do not provide safe passage, and are accessible to infants and toddlers

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Health

Areas of non-compliance in this category are related to the requirement of medical policies regarding illnesses and injuries involving children.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Inadequate medical plan/policy
• Medical plan/procedures not current or not followed
• Parent/guardian not informed of injury
• Injury not documented
• Emergency procedures not followed
• Medication is not properly labeled, not stored in original container, or is accessible to children
• Medication is not administered according to directions or dosage not recorded

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

High Risk Activity

Areas of non-compliance in this category are related to the requirement of activities considered high risk.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Parental permission not on file
• Staff with knowledge/experience of activity not present
• Plan for high risk activities is incomplete or children participate without plan

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Indoors

Areas of non-compliance in this category are related to the requirements regarding age-appropriate, varied and safe indoor equipment that meets children’s developmental needs.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Required equipment is not readily accessible or age appropriate
• Equipment is dirty, broken or unsafe
• Climbing equipment over 4-foot high does not have impact-absorbing mats

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Infant Feeding

Areas of non-compliance in this category are related to the requirement of feeding infants in accordance with their needs.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Infants are not held while being fed
• Infant bottles are propped for feeding
• Safe feeding requirements are not met
• Bottles and baby food are not labeled
• Infants are given bottles in cribs or moving swings

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Outdoor Play Area

Areas of non-compliance in this category are related to the requirement of safe outdoor play space.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Not free of hazards
• Not adequately fenced
• No shaded area
• Impact-absorbing material in fall zones not approved or adequate
• Playground safety requirements not met
• Not sturdy or safe; needs repairs
• Equipment not overlapping in fall zones
• Required equipment not age-appropriate or readily accessible 

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Posted Information

Areas of non-compliance in this category are related to the requirements regarding required posted documents.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Name of person in charge not posted
• Child abuse reporting policy, smoking notice or emergency procedures not posted
• Current weekly menu not posted
• Permit or license not posted
• Emergency numbers and facility address or evacuation plan not posted
• Alternative compliance, waiver or notice of proposed sanction not posted

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Provider Training

Areas of non-compliance in this category are related to the requirement of one-time and on-going training.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Caregiver or assistant does not have health and safety training which includes CPR and first aid
• Professional development/training requirements not met, including new hire and on-going annual training

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Records

Areas of non-compliance in this category are related to the requirement of child care records and staff qualifications.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Child and staff records are not kept easily accessible, confidential, and in a secure place
• Staff qualifications not met   

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Rest Time

Areas of non-compliance in this category are related to the requirement of sleeping space and equipment.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Individual cribs or play pens, mats, or cots are not available for each child
• Mats are not at least 2 inches thick; mats and mattresses are not clean, waterproof, or in good condition
• Bedding is not sufficient, unclean, and in poor condition
• Cribs have more than 2 3/8 inches between slates, sides or end panels, and there is more than 1 inch between mattress and crib
• Requirements regarding SIDS are not followed

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Special Needs

Areas of non-compliance in this category are related to the requirements regarding care of children with disabilities.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Activities not adaptable
• Guidance of children not developmentally appropriate
• Staff instruction not specific to children’s needs

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Supervision

Areas of non-compliance in this category are related to the requirement of adequate supervision for all children at all times, including off-site activities.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Staff-child ratio and/or group size not in compliance
• Overcapacity
• Inadequate supervision, including no staff within vision/hearing, staff asleep
• Children in cribs/playpens not observed frequently
• Caregiver not attentive to children’s needs

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Teen Aid

Areas of non-compliance in this category are related to the requirements regarding the employment of teen aids.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Required records or parent permission not on file
• Teen aid not properly supervised or visibly identifiable
• Teen aid left alone with children or used to meet child-staff ratios

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Tobacco

Areas of non-compliance in this category are related to the requirement of tobacco usage and accessibility to children. The use of tobacco products is not allowed in the child care facility during child care hours.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Tobacco is used by youth/children, by staff, or in the child care facility
• Tobacco products are accessible to children

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Transportation

Areas of non-compliance in this category are related to the requirement of transporting children, which means anytime children are in a vehicle while in child care.This only applies if the facility transports.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Inadequate supervision
• Driver requirements not met, including age, driver’s license, training, and reckless driving
• Vehicle requirements not met, including heater, ventilation, insurance, maintenance, and visibly marked with facility name and phone number
• Passenger safety requirements not met, including seat belt and car seat usage, capacity, children under 12 in front seat with air bag

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Water

Areas of non-compliance in this category are related to the requirement of water availability to children and the safety of drinking water.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Well water tests for lead, bacteria, and nitrates are not at acceptable levels for consumption
• Well water tests are not conducted as required
• Water is not available to children at all times
• Water is not cool and potable

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.

Water Safety

Areas of non-compliance in this category are related to the requirement of water activity safety.

This category is compiled from non-compliances cited during a visit and does not duplicate the non-compliances found in complaints. These requirements may vary depending on the type of facility. Some examples from our monitoring report in this category are as follows:

• Wading pools, ponds, pools, hot tubs accessible to children; pools unfenced with no locked gates
• Pools not approved
• No trained staff or lifeguard
• No parental permission
• Staff/child ratios not met for water activities or lack of supervision

Please note, you may be able to obtain additional or more specific information from the facility compliance file, located at the child care facility, containing the monitoring reports from the last 120 days or from the official file located at the local OKDHS office. Complete copies of requirements may also be obtained through OKDHS or on our website. Please do not hesitate to contact us at the number on the previous page if you have any questions.